ShopDocumentsTM
A Document Management Module
For Securely Managing and Accessing your ShopDocuments
ShopDocumentsTM part of an Integrated Family of ShopFloorManager TM Modules
Supports Windows 10 TM & Windows 8 TM including Support for Windows' Server 2008/2010/2012/2019

ShopDocumentsTM provides the capability to add & Manage ShopDocuments in ShopFloorManager'sTM various Integrated Applications such as ShopOperations.

You can extend the Management of these ShopOperations & ShopDocuments by placing them into Organizational Units & secure ShopFileCabinets.

Use ShopFloorManger's Search Engine to quickly locate ShopDocuments & ShopOperations from the thousands used in your Facilities.

ShopDocumentsTM An Integrated Secure File Management Module

Standard

ShopDocumentsTM

ShopDocumentsTM Basics

ShopDocuments'TM Includes:

• Security
• Edit Approval & Sign-Off
• Organizational UnitsTM
• ShopFileCabinetsTM
• Shop3rdPartyTools
• Search Keys & Search Engine
• ShopReportsTM
• ShopEMailTM
• ShopErrorLogTM

ShopSecurityTM

ShopSecurityTM Includes:

• Login & Password Protection
• Creatable User Groups with 11 Different Rights Categories
• Creatable Users to Associate with User Groups
• Creatable Approval Sign-Off States to Associated with User Groups
• Over 130 Cross Integrated Individual Rights
• Customer Creatable ShopDocument & ShopOperation Change Reasons
• Customer Activated Events for ShopDocument Change Events
• ShopFileCabinets Access
• Reports for correlating ShopDocument Change Histories

Edit, Approval
&
Sign-Off

Edit Approval & Sign-Off

• Create any number ISO Sign-Off States
• Assign any number of User Groups to each Sign-Off State
• Create any number of ISO Flow Charts
• Assign any number of ISO Sign-Off States to a Flow Chart
• Configure each Sign-Off State in a Flow Chart by selecting & ordering Approvers
• Assign a Flow Chart to a ShopDocument with Final Settings
• Create On-The-Fly Flow Chart/Sign-Off States for one-offs
• Select & Assign Flow Charts from List or existing instanced Flow Charts
• Real-Time Approval & Sign-Off Reminders

Organizational UnitsTM

Organizational UnitsTM is an Organization Tool so you Can:

• Create a Controllable Hierarchy using Organizational Units
• Create as many Organizational Units as needed
• Create as many Sub Organizational Units as your needs require
• Move Organizational Units into Organizational Units
• Move Organizational Unit Items into any Organizational Unit
• Flatten any Organizational Units - I.E. View in single list
• Collapse individual Organizational Units for Clearer Views

ShopFileCabinetsTM

ShopFileCabinetsTM is a Secure Vault so you Can:

• Create a Controllable Hierarchy using ShopFileCabinets
• Set Secure Access via User Groups
• Create as many Secure ShopFileCabinets as needed
• Create as many Secure: "Draws", "Folders" & "Sub-Folders" as your needs require
• Drag & Drop in your ShopDocuments into ShopFileCabinets
• Automatically Import your ShopDocuments into ShopFileCabinets
• Click on any ShopDocuments in the ShopFileCabinets for an Instant View(s)

Shop3rdPartyToolsTM

Shop3rdPartyToolsTM Creates Communication Channels so you can:

• Create "Third-Party Gateway Configurations" to External Application(s)
• Copy And Open a ShopDocuments'TM using the External Application
• Securely Check-Out & Edit a ShopDocuments'TM using the External App
• Securely Edit a Check-Out ShopDocuments'TM with an External App
• Securely Check-In an Edited ShopDocuments'TM
• Securely Abandon Edits & Check-In a ShopDocuments'TM

Note: Once a ShopDocument is "Checked Out" it is no longer Editable by any User/Application until it is "Checked In". It is Secure!

Creatable Search Keys
&
Search Engine

Creatable Search Keys allows Creation of Meta Data Fields so you Can:

• Create and Populate Keyword Fields
• Create and Populate Text Fields
• Create and Populate Pick-List Fields
• Create and Populate Date Fields
• Create and Populate Boolean Fields
• Create and Populate Note Fields
• Use the Search Engine to Locate any ShopDocuments

Note: The Search Engine can be quickly configured to search for any ShopDocuments using the Meta Data Defined and Populated by you.

ShopReportsTM

ShopReportsTM provides File Histories which Report:

• Controlled Document & DNC File History sorted alphabetically, oldest to newest
• Controlled Document & DNC File History sorted alphabetically, newest to oldest
• Controlled Document & DNC File History sorted by id, oldest to newest
• Controlled Document & DNC File History sorted by id, newest to oldest
• Etc.

ShopEMailTM

ShopEMailTM Allows Users To:

• Email ShopDocuments to User (Converts to Folder Structure)
• Email ShopDocuments to Distribution Group (Converts to Folder Structure)

ShopErrorLogTM

ShopErrorLogTM No Finger Pointing since ShopErrorLog Captures:

• Software Bugs
• Hardware Problems
• Network Problems
• The what, where and when

Note: ShopErrorLogTM Knows What, Where & When it Happened and Intercepts, Records and Notifies you of all Errors.

Unique File Names

Unique File Names

• Database Requires a Unique ShopDocument Name & ID(Key Field)
• File Renaming creates a Reference Back to Original ShopDocument Name
• File Copying creates another unique ID with Reference Back to Original ID
• Supports multiple ShopDocument Versions using new ID Referenced Back to Original ID
• When deleting ShopDocuments the ID associated with it is never used again
• ShopFloorManager's unique ShopDocument Naming allows Generation of Full Birth to Death Reports.

Note: "File Names" of ShopDocuments, ShopDocuments & ShopOperations must be unique within their category. Whenever a new ShopDocument, ShopDocument or ShopOperation is Created, Copied or Imported a Unique Name Check is performed and duplicates are not allowed.

ShopDocumentTM
Archiver

ShopDocumentTM Archiver Where old ShopDocuments go to Rest

• Automatic Archiving of deleted ShopDocuments(Separate Database)
• Search Engine for Finding ShopDocuments
• ShopDocument Viewing Capability(Requires Shop3rdPartyToolsTM)
• Recover Function
• Permanent Purge Feature

Note: When the life cycle of your ShopDocuments and ShopDocuments is the end of their life you can delete them from ShopFloorManager's main database without concern as the are automatically Archived in the Archived secondary Database.

ShopHistoryTM
Archiver

ShopHistoryTM Archiver Where old "Document" Histories go to Rest

• Provides secondary Database for Old Histories
• Provides Needed Tools for Managing Old ShopDocument Histories
• Provides Needed Tools for Managing Old ShopDocuments Histories(Optional)
• Recover Function
• Permanent Purge Feature

Note: When the life cycle of your Machine Events, ShopDocuments Histories is at an end of their life you can Archive them from ShopFloorManager's main History database to the History Archive database without being concerned about any loss of History Data.